Data Privacy Notice
Applied Industrial Technologies, Inc. and its subsidiaries and affiliated companies (collectively, “Applied” or the “Company,”) will collect and use personal information about associates, their emergency contacts, and beneficiaries, to fulfill the Company’s obligations to its associates related to associate employment and for the other HR-related purposes set forth in this policy. The entity responsible for the processing of associate personal information in this context is Applied and the Applied entity that employs the associate or for which the associate are working. For the purposes of this Privacy Notice, “associates” means all employees, staff members, owners, directors, and officers of the Company, including any executive officers. Applied collects, retains, and uses certain personal information (“Personal Information”) for legal compliance, for human resources purposes, including employment, benefit administration, and health and safety, and for other business-related purposes. Applied does not sell personal information to third parties.
One of the Company's foremost values is to safeguard associate personal and private information. Accordingly, the Company treats associate personal information that it holds with the utmost respect. The Company aims at all times to comply with the relevant statutory requirements, relevant rules and regulations regarding individual privacy. The processing of associate personal information by the Company in the context of an associate’s employment with the Company is carried out in accordance with this Privacy Notice.
What Personal Information the Company Collects
Below are the categories of Personal Information Applied collects from potential, current, and former Applied associates and contractors, some of which constitutes Sensitive Personal Information:
How The Company Uses Personal Information
The Company collects Personal Information to use or disclose as appropriate for the following purposes:
How Data Is Retained
Personal Information is to be retained in accordance with Applied’s data retention policies and in accordance with applicable data retention laws and regulations. Retention policies may be revised from time to time to ensure compliance with applicable laws and best practices.
Updates and Questions
This Data Privacy Notice may be revised from time to time in order to ensure compliance with applicable laws and to ensure the accuracy of the notice related to company usage of Private Information. If there is a material change as to how Applied uses Private Information, notice of this change will be disseminated to impacted covered associates.
If you have any questions about this Notice or if you believe your information retained by the Company is incorrect, please contact Lori Pulice at lpulice@applied.com or 216-426-4358.
Applied’s Privacy Policy is located at https://www.applied.com/privacy-policy.
Applied Industrial Technologies, Inc. and its subsidiaries and affiliated companies (collectively, “Applied” or the “Company,”) will collect and use personal information about associates, their emergency contacts, and beneficiaries, to fulfill the Company’s obligations to its associates related to associate employment and for the other HR-related purposes set forth in this policy. The entity responsible for the processing of associate personal information in this context is Applied and the Applied entity that employs the associate or for which the associate are working. For the purposes of this Privacy Notice, “associates” means all employees, staff members, owners, directors, and officers of the Company, including any executive officers. Applied collects, retains, and uses certain personal information (“Personal Information”) for legal compliance, for human resources purposes, including employment, benefit administration, and health and safety, and for other business-related purposes. Applied does not sell personal information to third parties.
One of the Company's foremost values is to safeguard associate personal and private information. Accordingly, the Company treats associate personal information that it holds with the utmost respect. The Company aims at all times to comply with the relevant statutory requirements, relevant rules and regulations regarding individual privacy. The processing of associate personal information by the Company in the context of an associate’s employment with the Company is carried out in accordance with this Privacy Notice.
What Personal Information the Company Collects
Below are the categories of Personal Information Applied collects from potential, current, and former Applied associates and contractors, some of which constitutes Sensitive Personal Information:
- Benefits Enrollment and Administration Information, such as benefit selection information, marital status, Social Security Numbers or other government identification numbers, date of birth, beneficiary information, leave of absence information, and other information necessary to administer benefits programs and process benefits claims.
- Biometric data, or information similar to biometric data, such as that maintained by time keeping systems (see Biometric Information Policy).
- Compliance Information, such as the facts reported through the Ethics Hotline and other reporting channels, the evidence gathered in the course of the investigation, the report of the investigation and the outcome of the report.
- Contact information, such as home address, mailing address, telephone numbers, email addresses, and emergency contact information.
- Demographic data, such as race, ethnic origin, marital status, disability, age, gender, gender identity, veteran or military status, union status, and other categories as may be required and encouraged by applicable law or otherwise voluntarily disclosed by an associate.
- Dependents’, beneficiaries’, or other individual’s information as may be necessary for benefits, establishing emergency contacts, and other business related reasons.
- Educational and other background information, such as work history, educational records, certification records, references, interview notes, criminal history, and drug testing results.
- Employment information, such as associate group, job title, position, hire dates, promotion dates, compensation, performance records, career aspirations and interests, correction actions, vacation and time off, medical leave records, employee profile data, including historic employment details, and inferences drawn from associate information.
- Financial information, such as banking details, tax information, payroll information, base salary, incentives, commissions, expenses and reimbursements, use of corporate credit cards and gas cards, and withholdings.
- Geolocation data, such as physical location related to the access to the Applied’s information system, use of timekeeping system, use of mileage reimbursement system, use of corporate credit cards and gas cards, and to track driver locations.
- Health and Safety information, such as health conditions (if relevant to employment or otherwise disclosed by an individual connected to employment), job restrictions, workplace illness and injury information, and health insurance policy information.
- Identity Information, such as name, date of birth, social security numbers, immigration status information, passport and visa information, and signature.
- Information Systems and Electronic Network information, such as emails, messaging, and text messages sent over Applied’s network or on Applied’s equipment, internet activity, login information, and IP addresses on Applied’s information systems and networks or used to access Applied’s information systems and networks.
- Surveillance information, such as call monitoring and security video surveillance of certain locations.
- Additional Personal information, such other information that may be voluntarily disclosed by associates to the Company for human resources and business purposes.
How The Company Uses Personal Information
The Company collects Personal Information to use or disclose as appropriate for the following purposes:
- Associate Relations. Manage the associate relationship, including determining eligibility for employment, onboarding processes, associate job performance development and counseling, promotion and development evaluation, timekeeping, payroll, and expense report administration, travel management, associate benefits administration, associate training and development, workers’ compensation claims, leave management, absence monitoring, associate health and safety, to reach emergency contacts when needed, monitor associate access to company facilities, equipment, and systems, and other human resources and business purposes.
- Candidate Recruitment. Recruit and evaluate job applicants and candidates for employment, conduct background checks, and maintain information on applicants in order to ensure compliance with laws and company policies.
- Legal and Company Policy Compliance. Ensure compliance with applicable laws and regulations, including laws and regulations regarding data retention and collection, ensure compliance with Company policies and procedures, receive and investigate complaints about alleged unlawful activity through the Company's anonymous reporting hotline, Lighthouse (if an associate chooses to report a concern through Lighthouse, the Company will process the associate’s personal information in accordance with this Privacy Notice and the Company’s Code of Conduct - please note that the use of Lighthouse is optional and voluntary) and regular reporting channels, conduct workplace investigations, conduct audits, engage in risk management analysis and processes, and respond to law enforcement and government agency requests.
- Legal Rights. Exercise or defend the legal rights and interests of Applied and its employees, affiliates, customers, contractors, and agents.
- Operational Processes. Engage in corporate transactions, obtain and maintain commercial insurance policies, maintain the efficient operations and management of the Company, enable the Company’s personnel to communicate with one another and work together, perform workforce and data analytics and management, perform organization planning and development, analyze and report on Company performance and workforce information, and administer and maintain Applied’s operations.
How Data Is Retained
Personal Information is to be retained in accordance with Applied’s data retention policies and in accordance with applicable data retention laws and regulations. Retention policies may be revised from time to time to ensure compliance with applicable laws and best practices.
Updates and Questions
This Data Privacy Notice may be revised from time to time in order to ensure compliance with applicable laws and to ensure the accuracy of the notice related to company usage of Private Information. If there is a material change as to how Applied uses Private Information, notice of this change will be disseminated to impacted covered associates.
If you have any questions about this Notice or if you believe your information retained by the Company is incorrect, please contact Lori Pulice at lpulice@applied.com or 216-426-4358.
Applied’s Privacy Policy is located at https://www.applied.com/privacy-policy.